Faculty & Staff

Banner, BDM & Degree Works Access Request

Ellucian Banner (Banner) is USF’s student information system (SIS) used by staff for accounts receivable/billing, financial aid, registration, student records and degrees awarded. The Banner Document Management (BDM) system stores student records for the university. Degree Works is the degree audit system for the university that tracks degree requirements and individual student progress to fulfilling each requirement.

Banner, BDM, and Degree Works access requires an understanding of  Student Privacy Rights as protected by the Family Educational Rights and Privacy Act (FERPA) and completion of USF’s FERPA Compliance Training.

How to access USF's FERPA Compliance Training?

  1. Navigate to the Faculty & Staff Resources page within the Office of the Registrar website
  2. Under System Access Request, click on Trainings (also listed on the list on the left-hand side under Banner Training Courses)
  3. Select the first option FERPA Compliance Training
  4. Enroll in the course and complete all modules

A job change, including position or departmental moves, will result in original access being ended and requires a new access request form to be submitted for the new job-related access needs.
 
The steps for obtaining new access or a change to existing Banner access are outlined below: 

Step 1 Complete the FERPA Compliance Training. Once completed, you must select "Summary & Next Steps" in Canvas to receive a confirmation email that includes the Provision Request.
Step 2 Initiate a Banner, BDM and Degree Works Provision Request through the Docusign process, which you will be provided in a confirmation email received upon completion of the FERPA Compliance Training.
Step 3 The Docusign request will be sent to your supervisor as indicated in your request. Your supervisor will request each role that you need and provide a brief description why each role is needed.
Step 4 The Docusign request routes to each Primary Product Owner (PPO) to review and then deny or approve with role assignment. Once each applicable PPO approves (they are provided two business days), your request is routed to IT Security to add the roles to your Banner profile (they are also provided two business days). You can track the status of your request in Docusign.
Step 5 Once IT Security and/or BDM PPOs have signed, log into Banner by visiting   (log on with NetID and password). Navigate to Business Systems → OASIS Banner (Staff).

If a request for new or updated access if being requested, and the training(s) required for that access point have been taken over a year prior to the date of the request, the user may be instructed to retake the training(s) to remain in compliance for auditing purposes. Strategic Enrollment Management reserves the right to require a user to retake the FERPA Compliance Training and/or other required training modules as part of an access request if deemed appropriate.

For issues related to logging into Banner or current access, please contact Information Technology at EISSecurity@usf.edu for assistance.