Text Pages

Assets

Recorded Workshop

Learn more about assets in the .

Overview

  1. Creating Assets
  2. Using Assets in the WYSIWYG Editor
  3. Full List of Available Assets

Assets are preconfigured global elements that are used to provide consistent information across all pages (e.g. student enrollment number), or to protect the integrity of information (e.g. a student testimonial with image). It is up to the Content Manager of each area to create any relevant Assets.

Note: Assets are only as good as how often they are used. If the content to be added to the page appears to have a global element, check the Assets to see if one is available fitting those needs. This will ensure consistency across pages when the content changes.

Creating assets

Please note: Only Content Managers (CM) have access to create and edit assets. If you're unsure of your unit's CM, please email the UCM Digital Team.

Types of Assets

  • Web Content
    • The asset is configured with a mini-WYSIWYG Editor. It may include basic formatting.

  • Plain Text
    • The asset is configured with plain text only.

Create an Asset

  1. Click Content in the top menu, then click Assets.
  2. Click either the New button or the arrow. Clicking the arrow will provide a quick look at which assets are available, while clicking the New button will provide a larger view.
  3. Select the asset type desired.
  4. Complete the presented fields, including:
    1. Asset Name*
    2. Description
    3. Tags (unit name and type of asset).
      1. *Please note: When naming your assets, please use this configuration: unit name-type of asset-name of asset (i.e. main-usf-text-history; business-text-mba)
    4. Configure the asset.
    5. Select the group to whom access to edit the asset should be granted.
    6. Click Create.
    7. From the Publish drop down menu, select which action is appropriate for your permission level/workflow (Publish, Schedule, Submit for Approval, etc.).

Before the asset can be used on the pages, it will need to be published. Follow the same publication process as with pages (see Publishing Pages section).

Helpful Hint: If tagged properly, you can filter the main list of assets by your unit name. Simply enter in your unit name in the filter bar. This enables you to view only your assets.

Back to top

Using Assets in the WYSIWYG Editor

Insert an Asset

  1. Click on the Insert Asset icon.
  2. Select the desired Asset. You can also search for the desired Asset using the Filter by tag or Filter by name functions, or by searching through the types of Assets using the dropdown.
  3. Click Insert.

When the Asset is inserted on the page, it is possible that it will not render until the page is saved. Whether or not the Asset renders in the WYSIWYG Editor, it will appear in a box with slashes behind it.

Once the page is saved, the Asset should render within the preview. There will be some cases in which the Asset cannot render until publication. If details about the Asset are desired, it is possible to preview an Asset in the Asset Manager found in Content > Assets by clicking the Preview icon.

Delete/Change an Asset

  1. Click on the Asset so it becomes green and the Insert Asset icon is highlighted.
  2. To delete, click on the 鈥淒elete鈥� or 鈥淏ackspace鈥� button on the keyboard and confirm the deletion.
  3. To change, click on the Insert Asset icon and find a new Asset.

Back to top

Full List of Available Assets

View All Assets:

Departments/units throughout campus can use any of the assets tagged 鈥渕ain-usf鈥� on their own websites, but cannot edit any photos, icons, or text. They can be found by clicking on 鈥淎ssets鈥� under the Content tab.

The Office of University Communications and Marketing maintains all assets.

Text on Main usf.edu

  • main-usf-text-about
    This asset provides overview information about USF.
    Located on the main USF website:
  • main-usf-text-about-tampa
    This asset describes the Tampa region.
    Located on the main USF website:
  • main-usf-text-about-this-site
    This asset describes technology information and privacy policy of usf.edu.
    Located on the main USF website:
  • main-usf-text-academics
    This asset provides an overview of academics.
    Located on the main USF website:
  • main-usf-text-administrative-units
    This asset lists all of the academic units on the Tampa campus.
    Located on the main USF website:
  • main-usf-text-admissions
    This asset provides an overview of admissions.
    Located on the main USF website:
  • main-usf-text-board-of-governors
    This text asset is about the Board of Governors.
    Located on the main USF website:
  • main-usf-text-board-of-trustees
    This text asset describes the Board of Trustees.
    Located on the main USF website:
  • main-usf-text-boilerplate-system
    This asset contains the official boilerplate statement for the USF System.
  • main-usf-text-boilerplate-usf
    This asset contains the official USF boilerplate provided by UCM.
  • main-usf-text-campus-life
    This asset provides an overview of campus life.
    Located on the main USF website:
  • main-usf-text-contact-usf
    This asset lists the contact information for the most common departments/units on the Tampa campus.
    Located on the main USF website:
  • main-usf-text-facts
    This asset provides facts and statistics about USF.
    Located on the main USF website:
  • main-usf-text-history
    This asset lists major points in USF history.
    Located on the main USF website:
  • main-usf-text-office-of-the-president
    This text asset describes the Office of the President.
    Located on the main USF website:
  • main-usf-text-office-of-the-provost
    This text asset describes the Office of the Provost
    Located on the main USF website:
  • main-usf-text-points-of-pride
    This asset provides the official Points of Pride as determined by the Office of Decision Support.
    Located on the main USF website:
  • main-usf-text-research
    This asset provides an overview of research.
    Located on the main USF website:
  • main-usf-text-site-map
    This asset contains the site map of the main usf.edu (pages within the CMS).
    Located on the main USF website:
  • main-usf-text-strategic-initiatives
    This asset describes the current strategic initiatives at USF.
    Located on the main USF website:
  • main-usf-text-traditions
    This asset provides information on traditions at USF.
    Located on the main USF website:

Media Contacts

All of these assets are located on the Media Contacts page within the UCM site:

  • main-usf-text-ucm-media
    This asset contains the contact information for the media/public affairs team in UCM.
  • main-usf-text-athletics-media
    This asset provides the contact information for the USF Athletics media team.
  • main-usf-text-upd-media
    This asset contains media contact information for UP.
  • main-usf-text-usfsm-media
    This asset contains the contact information for the USF Sarasota-Manatee media team.
  • main-usf-text-usfsp-media
    This asset contains the contact information for the media team at USF St. Petersburg

Back to top